Selection of a meeting site, whether for a meeting three weeks, three
months or three years away, is a critical factor in the success of a meeting.
The process for site selection begins with GCA’s professional approach to
meeting management.
GCA has over 25 years of experience in site selection on a worldwide
stage and will assist you in securing the perfect venue for your next
meeting. Site Selection occurs following an in depth analysis of your
meeting objectives, desired format, physical requirements and members
interests before we seek out potential venues.
• Research resorts, hotels and venues that offer unique settings and negotiate cost effective rates.
• Review and evaluate potential sites.
• Provide recommendations for a minimum of three potential venues.
• Act as a liaison between the organization and the selected site.
At GCA, we offer exceptional experience in designing and executing
Worldwide meetings and events.
We provide the finishing touches, combining them with our local expertise
of each destination to provide your attendees with scheduled diversions
featuring local events, sites and attractions.
• Orchestrating pre or post conference trips to a variety of locations.
• Planning spousal programs throughout the conference.
• Provide meet and greet services to welcome attendees upon arrival.
Meal planning and social functions can be intimidating with the myriad
of detail and negotiation that defines a successful food and beverage
experience with a taste for local fare.
GCA possesses the expertise in negotiating, planning and delivery of
group food and beverage functions. Our professional approach ensures
a successful event based on your budget and meeting objectives.
• Creative and cost effective menu planning.
• Catering arrangements to guarantee a successful event.
• Detailed planning for special events and theme parties.
Registration is the first impression that attendees will have at any meeting.
A poor registration system can frustrate attendees and possibly mar an
outstanding meeting. GCA provides state of the art registration services
for your meeting by using the latest software.
We will provide you with all the essential data you need to know about your
attendees. Further, our on-site meeting services will ensure a stress-free
registration process for all attendees.
• Registrations processed with our customized meeting management software.
• Registration confirmations sent to the attendee within 48 hours.
• Collection and management of all registration fees and billing.
• Professional on-site registration and computer services.
• Database management processes including name tags, confirmation letters, invoices, form letters, attendee lists and more.
successful meetings. Placing a priority on the safeguards and health risks
of attendees can have a positive influence on accomplishing your meeting
objectives.
best in the following areas:
• Destination and facility risk assessments.
• Event and travel risk analysis.
• Emergency planning and at risk health analysis.
